If you’ve ever thought of organizing an event you’re aware of the amount that is involved in finding the right venue in addition to setting up equipment, making sure your guests feel welcomed, and, of course, creating a memorable event. But here’s the thing many people overlook the fact that events can produce a massive amount of waste and use up an unimaginable amount of energy.
It’s time to implement a change. The public is increasingly recognizing that an event doesn’t need to have a massive environmental impact. Promoting sustainable events, regardless of whether you’re arranging a small offsite event or a big hybrid conference isn’t only the best thing to do but it’s also the smartest thing to do.
Why should you go green with your Event?
It’s possible that you’ll be surprised by this number: A typical three-day event that has 500 participants could generate about 2,835kg of waste and consume nearly 300000kWh of energy. That’s more than just a massive number, but it’s also a huge chance to improve.
Today’s attendees care about sustainability. They want to see their favorite companies and brands walk the talking. When you take steps toward sustainable event planning, you’re not just helping the planet you’re showing your audience that your values go beyond the stage or the screen.
Simple Waste Management: The Best Method to Reduce Clutter
Let’s tackle waste. The pile of garbage that is left at events is usually an opportunity to mine gold. This includes single-use items like food leftovers as well as printed materials and brochures that nobody reads. With a bit of planning the sustainable management of waste is simpler than you think.
Here are some easy changes that could go a far:
1. Get rid of disposables: swap out plastic cups and utensils to compostable and reusable alternatives.
2. Instead of printed event program instead, you can use apps or QR codes.
3. Donate leftovers. If you work with caterers you can ask them to donate any leftover food items to local charitable organizations.
4. Set up recycling stations in order to allow participants to dispose of objects in a responsible way.
The goal is progress, not perfection. Recycling or reducing waste is a great step.
You can manage your energy as if you’re the pros (without being one)
It doesn’t require an engineer to make wise choices regarding energy. Being aware of the amount of energy events consume is a first step towards change. And when we talk about strategies for managing energy in events don’t mean that you sacrifice comfort or technology. It’s about being mindful of how you are using them.
Here are a few easy methods to reduce the amount of energy you use:
1. Consider those venues that are certified sustainable or that use renewable energy sources.
2. Use LED lighting and energy-efficient equipment for AV and displays.
3. You can host virtual or hybrid events in order to minimize travel and venue costs.
4. Be simple. The best configurations consume less energy.
Create an experience that has similar impact, but with less resources.
GreenUP Checklist – Your Secret Weapon
The GreenUP Checklist is a great tool to begin. It breaks down each step into simple, actionable steps.
The Sustainable Development Goals of the United Nations are the basis for this checklist. So you’ll know that the event is aligned with something far more significant.
You are able to make a difference
At the end of the day, encouraging sustainable events isn’t about being flawless, it’s about taking the time to plan. No matter how many steps you take, you are aiding in shifting the industry towards a better way of doing things.
Your event will be remembered due to its speakers, interactions and the fact that it did not appear obsolete or unnecessary. Show your audience how caring for the environment is a part of the overall event by leading by example.
